Abbreviations

Using Abbreviations

An abbreviation is a short sequence of characters replacing a more complex definition. When abbreviations are enabled, when you press a space, return or a punctuation mark after an abbreviation, the abbreviation will be replaced by its definition.  Abbreviations can be defined in a separate file or can be defined when the program is running. It makes most sense to define the abbreviations in a separate file. 

An abbreviation cannot contain spaces or punctuation. When abbreviations are added, error messages will be displayed if the abbreviation contains spaces. Leading or trailing spaces (spaces at the start or end of the abbreviation) can be automatically removed. The system will not add abbreviations with embedded spaces.

Use Tools, Use Abbreviations on the menu or the Use Abbreviation checkbox (Use Abbreviations Button) to enable or disable the use of the currently loaded abbreviations.

Loaded abbreviation files will be reloaded when the program next runs. Use Tools, Clear Abbreviations to remove any loaded abbreviations.

Loading Abbreviation Files

Use Tools, Load Abbreviations on the menu to open the abbreviation load dialog. This dialog is also displayed if you check the Use Abbreviation checkbox (Use Abbreviations Button). The dialog allows the user to select an abbreviation file, which will be loaded alongside the existing abbreviations. Abbreviation files are normally .abb files, but by changing the filter to *.txt or *.* from *.abb in the File Open Dialog, other text files can be loaded. However, they will only work as abbreviation files if they are are in the right format.

New abbreviations will take priority. Existing abbreviations can be removed by clearing abbreviations. Abbreviations will be activated automatically.

If the file appears to be in SpeedText or StereoType format, you will be asked if you want it to be converted.

Automatically Loading Abbreviation Files

If you check the Tools, Reload Abbreviations Next Time menu option, the names of the active abbreviation files will be saved when the notetaker is closed and will be reloaded automatically the next time you run it.

If you uncheck the Tools, Reload Abbreviations Next Time menu option, no abbreviation files will be loaded.

Clearing Abbreviations

Use Tools, Clear Abbreviations on the menu to remove any current abbreviations.

Editing Abbreviations

Use Tools, Edit Abbreviations on the menu to launch the editing dialog menu. This allows you to load a file of abbreviations, amend abbreviations and save the abbreviations as a file. There is more information on editing abbreviations.

Creating Abbreviations

You can use Tools, Edit Abbreviations on the menu to launch the editing dialog menu and create definitions, which you can save to a file.

Alternatively, you can create a plain text file (e.g. using Notepad) with each abbreviation on its own line, followed by its definition:

abb
expansion (full words) for abb
abb2
full words for abb2

When you save this file in Notepad, it is sensible to use the Save As to rename it with a .abb extension, rather than the default .txt.

Remember that abbreviations cannot contain spaces or punctuation.